GOVERNANCE AND LEGAL AFFAIRS
Section 204.1 President – Evaluation Process

Effective: 1/23/89
Last Revised:11/30/95; 6/30/98; 7/12/2010, 4/8/24, 11/18/24
Responsible Office: Clerk of the Board

Policy Statement:

The Chancellor shall conduct an annual review of each President’s performance to be completed in May.  At the time of consideration of extending the President’s service or at the discretion of the Chancellor, the review will be a comprehensive review as described below.  The Chancellor may modify the timing of an annual or comprehensive review as needed to meet needs of the System, with notice to the President and the Board of Trustees.  Any recommendation to extend or make a significant change to the contract with the President based on an annual review shall be submitted to the Board of Trustees for its review and approval.

In years in which there is not a comprehensive review of the President, the President will submit a self-assessment, together with a statement of proposed goals for the coming fiscal year, in March.  Utilizing the President’s self-assessment, the Chancellor will meet with the President, to discuss both performance strengths and weaknesses and to finalize the President’s goals for the coming year.  Following the meeting, the Chancellor will prepare a letter to the President summarizing the performance review.

The Comprehensive Review at the time of consideration of extending the contract, or at the discretion of the Chancellor, will be conducted according to the following guidelines:

  1. The Chancellor will confer with the President and will establish a specific schedule, beginning in October, and time frame for the completion of the tasks necessary for the process.
  2. The Chancellor may select an external reviewer to conduct the comprehensive review and to report to the Chancellor.
  3. The Chancellor will establish the review process, develop criteria for assessing the President’s performance and leadership, develop assessment tools, determine the parties to be consulted, and identify all issues and areas to be considered.
  4. The Comprehensive Review will include at a minimum:
    1. A self-assessment statement prepared by the President addressing the areas and issues determined by the Chancellor and external reviewer (if applicable), and
    2. Interviews with, or other means of obtaining feedback from, all Board members, representatives of faculty, students and staff, Board of Visitors, and any other parties selected by the reviewer and Chancellor.
  5. The Chancellor, and the external reviewer (if applicable), to review the findings of the review process.
  6. Under the Chancellor’s direction, based on the self -assessment, interviews and Chancellor’s assessment, a draft report will be prepared and shared with the President.
  7. Under the Chancellor’s direction, a final written report will be prepared and forwarded to the Board.
  8. Before the Chancellor acts on extending the President’s contract, the Chancellor will report to the Board on the outcome of the review, and will recommend to the Board any adjustment to the President’s compensation for the coming year and whether to extend the President’s contract.